How to Do Bookkeeping for a Nonprofit Chron com


It gives a view of a nonprofit’s prosperity over a period of time, expressing revenue minus expenses and losses. NetSuite’s accounting software offers accounts receivable and payable, cash management, fixed asset management, a general ledger and tax management solutions. When we contacted a sales representative for a starting price, we were told there is no set starting price as each solution is uniquely catered to the NetSuite client. With Supporting Strategies controller services, you can ensure that your board receives clear and accurate financial information on a frequent basis. On our free Starter plan, ZipBookers can send unlimited invoices and manage unlimited donors and vendors. Sync your bank account to automatically import expenses and funds. Then, ZipBooks machine learning will auto-categorize transactions for you—saving you time and manpower.

Access real-time financial performance data, gain budget insight, and stay compliant with automated workflows. It’s easy to learn and use so your volunteers and staff can focus on your mission, not bookkeeping. Although seemingly similar, for-profit and nonprofit accounting processes differ in many ways.

Financial Ratios

No one understands the complexity and nuance of nonprofit bookkeeping quite like the compliance professionals at Foundation Group. While having a dedicated accountant or bookkeeper—or several—on-staff is ideal, that’s not always possible for new or growing organizations. The right accounting software can help nonprofit organizations meet these standards even if they have a lean staff, so they can reach their financial objectives and minimize their costs. Caryl Ramseyhas years of experience assisting in different aspects of bookkeeping, taxes, and customer service. She uses a variety of accounting software for setting up client information, reconciling accounts, coding expenses, running financial reports, and preparing tax returns. She is also experienced in setting up corporations with the State Corporation Commission and the IRS. QuickBooks for nonprofit bookkeeping is a great way to organize your expenses, donations, and financial information.

What does a bookkeeper do for a nonprofit?

Some of the major responsibilities of a nonprofit bookkeeper include handling payments, planning and organizing the budget, processing payroll, keeping receipts and documentation, and categorizing expenses. Unlike an accountant, no degrees or other professional qualifications are needed to be a bookkeeper! Learn More

However, this narrative is changing in the sector as more people become aware that overhead is a necessary for growth. Encourage your donors to judge your organization based on your impact in the community rather than how much you spend on fundraising and administrative expenses. Your nonprofit budget is the planning document used to predict expenses and allocate resources for your organization. It details both the costs that your organization will incur as well as the revenue you expect to receive over a set period of time, usually a year. However, that paperwork, number crunching, and other tedious tasks come with the territory of running an effective nonprofit organization. One such activity that many nonprofit professionals don’t want to deal with is nonprofit accounting.


All of this happens while ensuring a steady stream of donations in an increasingly competitive nonprofit environment. MIP Fund Accounting® is part of Community Brands, the leading provider of cloud-based software to associations, nonprofits, faith-based groups, and K-12 schools. Organizations adopt Community Brands solutions to manage memberships, career centers, learning, accounting, fundraising, donations, admissions, enrollment and events.

  • Bookkeeping for nonprofits also helps organizations stay accountable through non-distribution constraint.
  • And if you have recurring benefactors or membership dues, you can turn on auto-bill to collect funds automatically.
  • You must research and acquire the use of a nonprofit bookkeeping system that works for you and your staff.
  • Other than that, nonprofits and for-profit organizations look at a statement of cash flows similarly.
  • The calculation used to determine net assets, which are called profits in for-profit businesses, answers that question.

Another aspect of nonprofit accounting that helps organizations stay accountable to their finances is the nondistribution constraint. This is a vital aspect of accounting that helps define nonprofits. Unlike for-profits, nonprofits are required not to distribute their net earnings to the leaders at the organization. Most nonprofits operate based on some kind of annual operating budget. A good budget can act like a roadmap for a nonprofit, determining where and when the organization will deploy its resources, and whether it’s on the right track financially. Bookkeeping for a nonprofit takes away from fundraising, spreading awareness, and meeting with potential partners. However, bookkeeping and accounting remains crucial to a nonprofit’s success.

How We Work With Nonprofits

bookkeeping for nonprofitss must also track these types of donations so the funds can be matched. Or maybe you have donors that buy items on behalf of your organization. It’s crucial that you account for all in-kind or non-cash contributions as well. This is especially important if your nonprofit would have otherwise bought those goods or services in question. Get our FREE GUIDE to nonprofit financial reports, featuring illustrations, annotations, and insights to help you better understand your organization’s finances.