27 Best Practices For Managing Remote Teams In 2022

This is the place where our team leads listen and act when someone indicates they need a happy-hormone boost. Leading a remote team is much harder when a team member isn’t a good fit. Maybe they don’t follow the company’s values, possess the right work ethic or are not as skilled as they let on. Managing a remote team will be extremely challenging if you don’t have a set of guidelines or values that everyone understands and respects. It can help to deal with personal issues if you can talk and listen to your peers. Set up online meeting groups that are only there to talk or let off steam.

Though managing virtual teams might be new for you , others have been at it for a while now. Here are some practices that have helped these remote leaders, a list of the practical ways to manage and support remote teams. These anecdotes and stories about what works and what doesn’t will help you navigate these curious waters as captains of your newly-remote-crewed ships. Connecteam is an employee management app that includes a time clock, scheduling, communication tools like chat, forms and surveys, and tons of other features.

How do you manage a team remotely

A feedback-friendly remote culture is essential to employee happiness and satisfaction. With today’s modern business tools, managers no longer have to worry about constantly pestering management for travel reimbursement or hours spent in lines at the airport. Your employee might not be underperforming Managing a Remote Team because they’re lazy or incompetent—they might have obstacles getting in their way. For example, they might be sitting in Zoom calls for 4+ hours per day, slowly losing their soul to video fatigue. You could work with them to remove non-essential meetings and free up their schedule.

However, when they work remotely, it’s easy to neglect such engagement. Communication is a pillar for any type of team management, but for managing a remote team across the globe, it takes on a whole new level of importance. All the important discussions and decisions must take place online and be shared with the right people.

And it’s likely not something your boss or mentor has tons of experience with, either—it’s an emerging business phenomenon. As such, you need innovative ways to bond your group together. We’re fortunate that technology has given us the means for many jobs to be performed away from a central office location. Internet connectivity, mobile devices and collaborative applications have become more sophisticated. An important aspect of successfully managing remote employees is to make all necessary tools easily accessible.

This can be more challenging during a crisis that brings high stress, uncertainty, and a quickly changing environment where people feel nervous and insecure. Finally, managers should also keep in mind that some form of in-person interaction is instrumental for a successful business relationship to thrive. All things considered, managers should strive to meet at least once per quarter with all remote employees.

Also, explore our online leadership and management courses to learn how you can take charge of your professional development and accelerate your career. In managing your remote employees, you may find yourself interacting with people who are from various countries and backgrounds. Research by Gallup shows that 69 percent of employees whose managers help them set work priorities and performance goals are engaged. Purpose can have a profound impact on individual, team, and business performance.

Your team needs to understand they have their own agency to balance their workloads with their personal life and hobbies. Help them discover, cultivate, and improve their work-life balance by instilling a sense of independence in them. Here are a few tips to make sure you and your team don’t feel guilty about the occasional loss of focus.

It’s super important for teams to connect socially, no matter the circumstances. Remote teams can benefit greatly from team social rituals, but they need to be cultivated with intention. In other words, don’t mandate a virtual happy hour that feels like a regular meeting, only with beverages. For social events to work and feel right, as Leah understands, they need to be optional.

Provide Emotional Support

As a manager, you need to learn to manage by expectations rather than by “butts in seat,” so make sure you can show trust in those you hire. We’ve grown from three founders to over 300 people working remotely in 28 countries. We’ve gotten a lot of questions about how we make it work, so this chapter will explain that. This creates an opportunity for managers to evolve their approach to remote work. “Show employees that you plan to look out for them for the long haul,” says Kropp. Companies spend years building a set of values that describes how much they care about their employees, and how it’s important for them to create great lives and experiences for them.

How do you manage a team remotely

That’s why it’s important to build connections with employees, said Bales, the Replicon VP. Managers need to be aware of how remote work may create feelings of isolation among team members. Get the tools you need today to build more inclusive workplaces tomorrow. One of the other greatest challenges in managing employees from various countries where people have a different attitude towards careers, and families differ in boundaries.

No 4: Trust Your Employees

Help your team figure out what they should do, and create realistic expectations for their work. By the way, “managing expectations” applies to you as a manager as well. Set yourself and your team up for success by clearly stating both the tasks and the reasons behind them, and help your team understand exactly how you will measure success. Hopefully, this chapter’s insights into how one team manages a remote team inspires you. One of the beauties of a remote team is that because remote work feels like an experiment, everything else feels like it can be more experimental too. The biggest wins aren’t usually found in a post on the internet, but in what you discover on your own.

So, give more time to employees for one on ones, give them the time to contact you on Skype or any other app without confliction of time zones. Always turn your availability on to as your employees will have no idea when your door is open actually. Give them one day in a week for one-on-one to discuss their issues and you can give them your instructions. This will cover various important topics of discussions because of not being merely present in the office. When the topic of remote work comes up, it’s quite common for people to be doubtful of how to work on the projects.

Distributed Team Management: 3 Ingredients For A Successful Remote Work Setup

The eight tips we’ve listed above should help you effectively manage a remote team to maintain performance outputs while also enjoying all of the benefits that come with working remotely. A crucial expectation you’ll need to set for your remote team is which communication channels to use. Hopefully, you already have some remote communication tools in place.

How do you manage a team remotely

“Managers should also look for opportunities to celebrate the same work milestones that would be celebrated in the office,” Pellman advised. “Employees just might have to switch out their high-five for a virtual elbow bump for the time being.” “Just remember,” he added, “if you’re asking for feedback from our employees, you need to do something about it.” Hybrid Work PanelInsights from leaders at Loom, Upwork, Oyster, Because Mondays, and Fellow on how to embrace Hybrid Work. Agenda TemplatesKeep all of your meetings running smoothly with these pre-built meeting agenda templates.

Set Aside Specific Days, Times And Methods For Team Interaction

​Stay-at-home orders prompted by COVID-19 are creating a challenge for managers—including those in HR—at a time when many companies are implementing telework policies for the first time. Nearly three-fourths of employers are finding it difficult to adapt to telework as a way of doing business, according to recent research from the Society for Human Resource Management . A big challenge in building a distributed team lies in poor communication over distance because of different time zones. Magic spell for increasing productivity, team happiness and work-life balance for remote workers. “Something I think Buffer does well is being conscious of the different energies that people bring to meetings in different timezones.

It also shows them that they’re valued, resulting in an open and honest company culture where employees feel empowered. Supporting remote employees at every stage is also essential for efficient teamwork and morale. This is why several remote teams choose to have physical get-togethers every year or so. Many successful managers follow a video-first practice for remote meetings. It allows remote employees to be comfortable with each other and work well as a team. And when your team works together, their work is quicker and better.

  • So we strive to bring the team together two times a year somewhere cool, from Vancouver to Minneapolis to New Orleans.
  • Consider having an early morning meeting to give them a semi-normal schedule every once in a while.
  • You should lay out the rules regarding working and communication in advance.
  • Setting expectations is likely best done through one mass call and reinforced through one-on-one conversations or small group outreach.
  • For example, if engagement in customer support is dipping, you might want to hire additional help to share the load.
  • Managers can easily see what’s done, what’s getting done, and what can’t be completed .
  • Remote work becomes more efficient and satisfying when managers set expectations for the frequency, means, and ideal timing of communication for their teams.

Remote work stops working when you can’t trust the person on the other end of the line. If you continually find yourself worrying what someone is doing, then you are spending brain cycles focusing on something other than the product or customers. Join your peer CHROs and senior HR executives from leading organizations to discuss specific HR challenges and learn top HR trends and priorities. “During periods of disruption, employees’ desire for recognition of their contribution increases by about 30%,” says Kropp. For represented employees, be sure to make changes within the parameters of the collective bargaining agreements which apply.

Step 1: Build Your Teams Remote Home Base

If you find yourself micromanaging, there is something bigger that must be addressed. At The Remote Company, we developed an agile project management system that is simple and allows team members to feel empowered to take responsibility for themselves. While the process is designed to keep track of everyone’s work at a team level, we don’t tell people how they must accomplish their tasks. Our levels of tolerance and adaptability vary, and you should consider these factors when managing remote teams. Managing remote teams includes creating time for your remote workers to connect and cooperate among themselves. This helps make teamwork effortless and productive, as they build relationships and look out for each other.

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To keep the focus on shipping, we divide up into small teams—usually 3 to 8 people with differing skill sets. The base roles are an engineer, a product manager, and a designer . Help Scout is the tool we use to support our customers day in and day out.

Adopt A Remote

Work-life balance is one of the top drivers of attraction for US employees. Data shows, however, that unplugging after work is the biggest challenge faced by 22 percent of remote employees. Beyond delegating tasks to your employees, support their professional development and assist them with goal-setting. Employee empowerment is an essential ingredient of successful, high-trust teams.

You can also use markup tools to evaluate, proof, and annotate design files, as well as give feedback in comments to review and approve files from a single location. Along with those, you can analyze summary reports to increase team efficiency and improve productivity. Time Doctor provides regular screenshots and website and app usage reports to help you see how your team is working. Clipchamp is an online webcam recorder and video editor suitable for creating videos online with your team. You can make animated videos from scratch or use the in-built screen recorder to record your screen. You can create tasks, assign these tasks to individuals, and interact with them directly from there.

Slack is where we talk about work, while Async is where we share work with the rest of the team. In August of 2012, Mike moved back to Missouri while his girlfriend was graduating law school, and in October of 2012, we started hiring. And since we were already a distributed team, it made sense to keep moving that way since we could hire people we knew were awesome but just didn’t live in the places we lived.

With 1Password, any teammate can log in to any of the services we use or integrate with without having to know the login credentials. Depending on your team size, you’ll want to make use of channels in Slack as well. At a certain size, it can start to get noisy, so it makes sense to section off rooms into things like “water cooler”, “engineering”, “marketing”, etc. I would hold off on this as long as possible, though, when you’re a small team.

Each of the tips above fall into the category of simple but not easy. And you’ll be more equipped with the battle gear necessary for navigating https://globalcloudteam.com/ the murky waters of change. Organizations that foster an inclusive virtual environment are the ones that get the best out of every team member.